Presenter Instructions

Oral Presentations

Regular and Invited Paper Sessions allow for oral presentation on the paper. A 20 minutes slot is allocated to every presenter. Within this slot, please plan 15 minutes your presentation and 5 minutes for questions/answers and speaker transition.

We kindly ask you to consider the following:

Off-Site Preparation

  • All rooms will feature an XGA projector (1024√ó768) with a 4:3 screen ratio. It is therefore recommended that your slide size is set to 4:3 ratio, other ratios will result in smaller projection surfaces.
  • Please bring your own laptop and all necessary adapters to connect to VGA video for the presentation. The projectors¬†have VGA connection only! If required by the room size, we will also provide audio connectivity via a standard 3.5mm audio jack.

Before Session

  • Be present in session room 10 minutes prior to session start
  • Introduce yourself to Session Chair
  • Check equipment
  • For questions contact Session Support

During Session

  • Strictly stick to time schedule
  • Timekeeping (3 acoustic signals), provided by Session Support
    • After 12 minutes: single bell
    • After 15 minutes: double bell
      • presentation should be finishing
      • now questions
    • After 18 minutes: triple bell
      • finishing questions
      • preparation next speaker
    • After (precisely) 20 minutes: next speaker

Preparing for Talk

  • Double bell during previous talk (5 minutes left)
    • Wake up your device
    • Get everything ready
  • Triple bell during previous talk (2 minutes left)
    • Walk to front
    • Get microphone from Session Support, if available
    • Connect your device to projector
  • Questions previous speaker finished
    • Get introduced by Chair
    • Start your talk

Poster Presentation

Poster walls and pins will be provided.

We kindly ask you to consider the following:

  • Please bring a printout of the poster in size DIN A0 and portrait format (width 84.1cm x height 118.9cm). There will be no possibility to print posters at the conference site.
  • Please arrive in time for the poster presentation and pin your poster to the assigned poster wall before the poster session starts.

Chair Instructions

We kindly ask you to consider the following:

Before Session

  • Be present in session room 10 minutes prior to session start
  • Check if all speakers are present
  • For questions contact Session Support

During Session

  • Strictly stick to time schedule
  • Quickly introduce next speaker
  • If speaker is not present, do not proceed, but wait until time slot is over
  • Timekeeping (3 acoustic signals), provided by Session Support
    • After 12 minutes: single bell
    • After 15 minutes: double bell
      • presentation should be finishing
      • now questions
    • After 18 minutes: triple bell
      • finishing questions
      • preparation next speaker
    • After (precisely) 20 minutes: next speaker

End of Session

  • Session Chair and Co-Chair need to sign session sheet
  • Mark best session talk by circling title

The pdf version of the Instructions for Chair and Speaker is also available here.